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The Art of Writing Business Letters and Organizing Ideas

February 28, 2012  by: rekhas  Points: 12   Category: Others  Earning $0.25   Views: 629

why is it important to organize your ideas? How it benefits the art of writing letters and document? We will try to understand these concepts in brief in this article.

         

Some people may find it tough to share their thoughts and ideas in a random sequence. Hence, organizing messages and ideas can help to get over such problems. So, why is it important to organize your ideas? How it benefits the art of writing letters and document? We will try to understand these concepts in brief in this article.

Why is it Important to Organize your Ideas?

Generally, you can break up letters and documents into different parts such as main concept or Central Idea, minor ideas and message details that support the main or Central Idea. Organizing a letter is nothing but indentifying or acknowledging various ideas and arranging them in a right sequence or format. Thus, properly organizing documents and letters proves beneficial to both the writer as well as the reader.

Organizing Letters- Benefits to the Writer

How does organizing benefit a writer? Well, before beginning the process of writing a letter, the writer should organize his or her ideas because-

It enables them to be brief and accurate while writing the letter.

It helps writers to keep their focus on one idea or point at one time.

Organizing ideas results in less time consumption while making the final draft.

It also allows the writer to emphasize various points or de-emphasize.

One can improve their business communication skills by learning the art of organizing. It not only saves time but also improves the quality of your letter writing. Drafting business letters will become easier once you grasp the art of organizing your ideas in the right sequence.

Benefits to the Reader

When readers read well-organized letter, they find the message more clear, concise and accurate. There is little or no clarity in poorly organized letters.

Well-organized letters make it easy for readers to differentiate, relate and recollect (remember) the ideas mentioned in the letter.
Well-organized letters have more chances of getting positive responses from the readers.




Comment(s)
Author: AJAY        
Posted Date: 02/29/2012    Points:2    

The art of writing good business letters has been explained very well here by the author. A good business letter gives a clear cut idea on the minds of the reader and this is so crucial for a business transaction. Thanks for sharing this vital information with us through your article.
Author: rekhas        
Posted Date: 02/29/2012    Points:1    

Thanks a lot Ajay ji. Glad that you find my article useful!
Author: Mathi        
Posted Date: 03/01/2012    Points:1    

really interesting and worthy. keep it up dear.
Author: Ankit Neerav        
Posted Date: 03/24/2012    Points:1    

Yes, good article. The advice is great. It would be more useful to newbies if a sample format for business letters was given here with this article.

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