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Guide to E-Mail for Beginner

July 17, 2012  by: U. A. Kiran  Points: 15   Category: Others    Views: 2959

Electronic mail, often abbreviated to e-mail, email or simply mail, is a store and method of composing, sending, receiving and storing messages over electronic communication systems.


Electronic mail, often abbreviated to e-mail, email or simply mail, is a store and method of composing, sending, receiving and storing messages over electronic communication systems.

You must have an e-mail address to start composing and sending or receiving messages. It is free to create one by simply filling a form asking for your name, username and password et al.

Some of the sites/ domains which provide free e-mail services are:

Example: After registering with yahoomail.com, the e-mail address is as:
xyz123@yahoo.com (read as xyz123 at yahoo dot com)
“xyz123” is the name of the person sending or receiving the message, also the username.
“yahoo” is part of the domain name of the organization
“com” is also part of the domain name and indicates that “yahoo” is a commercial organization.

Now login or signin by simply keying-in the username and password.

To compose an e-mail message, click on the “Compose” button on the toolbar. You will get an empty mail form, which will have the following parts/ columns :

To – To enter the e-mail address(es) of the person(s) to whom the message is sent.
Cc – To enter the e-mail address(es) of the person(s) to whom the copy of the message is sent.
Bcc - To enter the e-mail address(es) of the person(s) to whom the blind copy of the message is sent.
Subject – To enter the a brief description as to what the message is about.
Body – To enter the actual text message.

When the message is ready to be send, click on the “Send” button.
Within seconds you have the message send comfirmation with the receipt e-mail address(es).
If any address does not exist in your “Address Book”, you are notified of it and get option to save it in the address book.

An address book is a place where you can store information about the people with whom you correspond. The advantage of having a person’s details in the address book is that yuou don’t have to key-in those details each and every time you send a message.

When you want to insert the e-mail ID of a person, press the small icon by the side of the ‘To’ or ‘Cc’ or ‘Bcc’ collumns and the contents of the address book will pop-up. Or type the initial letters of the email ID in ‘To’ or ‘Cc’ or ‘Bcc’ collumns to get the IDs relating to them.

You can neither send nor copy and paste formatted text form a word document which contains pictures, bullted lists, etc. You can only send the text message.

The solution is to send the file (which contains pictures, bullted lists, etc) as an attachment. It is a good idea to compress the file using utilities like pkzip, which will reduce the file size and save time and money during transactions.

Click on the icon “Attach Files” to attach the file you want. A dialog box “Browse” will appear, Click on it and locate your file to be attached. Once you have provided the necessary information, the file will be attached to the mail. A mail with an attachment will have a paper clip icon by the side of it indicating that it has an attachment. Attaching procedure vary from domain to domain.

You can save a copy of send messages to the send folder too. Click on the “Folders” to get the send mails. You can set the setting to autosave all send messages in the send folder.

All massages you receive comes directly into your “Inbox”. You can read and reply by clicking on the “Reply” Button or forward the same message to any person by clicking on the “Forward” button. Clicking on the “Reply” Button, you get the sender’s e-mail ID in “To” column.

You can create a folder by clicking on “ADD” a folder and name it, and move the messages relating to it.

Finally, do not forget to log out or sign out from your e-mail ID.

Author: esther        
Posted Date: 07/19/2012    Points:2    

Nice post. Back to the basics. It is true that still many people of today who are in social networks are still are not capable of using email or even doesn''t know what is email.
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